Running Events

Every so often you might have a great idea and think “I should run an event!” And that is great! The more people who step up and are willing to organize and run events for the community, the better! We can’t always rely on specific groups or people to do all the work. Sadly there are a lot of people out there that would rather just sit around and wait for someone else to put in the time and energy. Don’t be that person!

So start thinking to yourself “How can I help? What can I do to create community?”

So you come up with an idea, but aren’t sure of what the next steps are. Here’s a few helpful tips. This isn’t the be all to end all of lists, but it has a few ideas to get you going.

1. Ask for help. If you really want to do something but feel a bit overwhelmed then ask around. See if anyone else you know has ever run any sort of event. See if they will let you bounce ideas off of them and take their feedback with an open mind. Don’t just stick to those who have run pagan events. Your aunt who runs a successful scrapbooking event every year will have tons of ideas on the basics of making an event work.

2. Brainstorm and write it all down. Make notes. Many notes. If you want an event to go well you need to have content. Don’t just stop with your one thought, keep it going to see if you can build anything else on it as well. And then make sure you have enough content to keep participants interested. If you want to run multiple things make sure you find others who are willing to run and lead workshops. Get their ideas, work together and build something great.

3. Be prepared. Make sure you have all your supplies and EXTRAS ready days in advance. Make sure the space is clean and ready for guests. Make sure you have all your notes organized and highlighted as needed. Practice what you will say a few times.

4. Understand the flake factor. We hate to admit it… but there are some people who flake out. You may invite 20 people, but be prepared for at least 5 to back out at the last-minute. It happens. Sometimes someone forgets. Sometimes someone double books. Sometimes someone gets sick. Don’t take it personally and don’t allow it to ruin the day.

5. Have ice breakers. If it is a bunch of people who know each other than things should be fine, but there might still be someone there who is new to the group. Always have some sort of ice breaker ready. Even if it’s just everyone going around the room and introducing themselves it gives everyone a chance to be noticed for a moment.

6. Keep the flow going. Make sure everyone is getting a chance to be heard. As facilitator you need to make sure that everyone is included. Ask the quiet people for their thoughts. Know when to gently cut someone off if they are taking over a discussion. Keep an eye on the energy in the room and make sure things don’t get too tense.

7. Be open to feedback. At the end of the day be willing to listen to suggestions. Think about what worked and what didn’t. Listen so that you can make the event even more fun the next time.

8. Thank your helpers. Always make sure to let the people who pitched in know you appreciate their help.

So there you go. Just a few thoughts!


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